VIET JAPAN PARTNER COOPERATION CO., LTD. (hereinafter referred to as “the Company”) recognizes the importance of protecting personal information. We adopt the following principles as our basic policy and take appropriate measures to protect and manage the personal information provided by our customers.

1. Personal Information Management Framework

The Company complies with applicable laws, government guidelines, and other standards concerning all personal information handled in its business. We strictly manage customer information by training responsible personnel, establishing and operating internal rules and manuals, and implementing appropriate information-system security measures.

2. Collection and Use of Personal Information

When collecting and using personal information, the Company clearly states the purpose of use and employs lawful and fair means. Personal information will not be handled beyond the stated purpose.

Purposes for Which the Company Uses Personal Information It Collects

• To provide information and communications concerning proposals, services, seminars, surveys, and other business activities.
• To send seasonal greetings and similar communications.

3. Management of Personal Information

Personal information is used only to the extent necessary to fulfill its intended purpose. The Company takes necessary measures to prevent leakage, loss, damage, unauthorized access, use outside the stated purpose, and other risks.

4. Disclosure of Personal Information

The Company will not disclose or provide personal information to a third party except in the following circumstances:

• When the individual has given consent.
• When necessary to protect a person’s life, physical safety, or property and obtaining the individual’s consent is difficult, including in an emergency.
• When cooperation is required for a national or local government body, or a party acting on its behalf, to perform duties prescribed by law.
• When personal information is transferred as part of a business succession.
• When disclosure to a service provider is necessary within the scope required to fulfill the stated purpose.
• When disclosure or provision to a third party is otherwise permitted by law.

5. Outsourcing the Handling of Personal Information

When personal information is provided to a third party to perform necessary outsourced work, the Company selects a service provider deemed capable of handling personal information properly. We establish necessary confidentiality obligations and exercise appropriate supervision to prevent leakage, onward disclosure, or use for any unauthorized purpose.

6. Notification, Disclosure, Correction, and Suspension of Use

When a customer or authorized representative requests notification of the purpose of use, disclosure, correction, suspension of use, or similar action concerning personal information held by the Company, we will respond within a reasonable period and scope in accordance with applicable law.

7. Access Logs

Information concerning visitors to the Company’s website is recorded on an external server as access logs. These logs may include the access date and time, domain name, IP address, browser type, and similar information. This information is used to operate the website.

8. Scope and Disclaimer

Use of this website is at the customer’s own responsibility. The Company assumes no liability for any damage arising from the use of information obtained through this website or other websites linked from it using the customer’s personal information.

9. Continuous Improvement

The Company may review and revise this policy as appropriate. When the policy is revised, the updated content will be announced.